On April 4, 2022, the Federal government will transition to using the
Unique Entity Identifier (UEI) in place of the DUNS number to uniquely
identify entities doing business with the government. As of that date,
all entities receiving grants or cooperative agreements from the
Department of the Interior (DOI) will be required to have a Unique
Entity Identifier created in SAM.gov. Information pertaining to this
transition, including instructions on how to obtain a Unique Entity
Identifier can be located on the SAM.gov UEI webpage.
An
authorized or certified document is one that has been verified by an
authoritative source outside of your entity, usually a government. This
is normally evidenced by a stamp, seal, or other physical indication
that the authority has processed the document. You cannot self-certify
if you are a government entity. You also cannot use copies of federal
awards because the validation must be external to both the federal
awards process and the entity. Entity Validation Service (EVS) allows
the use of other federal documents, like IRS receipts, because they are
outside of GSA.
If Some of Your Documentation Contains Out-of-date Information
If you
are providing documentation that is not current (e.g. with an old
entity name or address) to document one part of your entity information,
you must also submit documentation with your entity’s current name and
address. In the details box on SAM.gov, indicate which information is
current and why there was a change.
For
example, if you provide your articles of incorporation to show your
start date, but your legal business name has since changed, you must
submit another document that shows your current legal business name and,
if available, a document that links the two legal business names.
A Note on Translation
The
federal government may require copies of business records or other civil
documents from an entity to support assignment of a Unique Entity ID.
If you submit a document containing foreign language to SAM.gov, you
must also include a full English language translation of that document.
You will attach a copy of both the original document and the full English translation.
The
translator must certify the translation as complete and accurate, and by
the translator’s certification, assert that he or she is competent to
translate from the foreign language into English.
We
suggest using this format which includes the translator’s name,
signature, address, and certification date on the translated document.
Certification by Translator
I
[insert typed name], certify that I am fluent (conversant) in the
English and [insert foreign language] languages, and that the
above/attached document is an accurate translation of the document
attached entitled [insert translated document name].
However, you may continue with the online application and upon successful completion, an
EIN will be assigned. The taxpayer should allow up to 4 weeks to receive notification. You
will not be able to view the EIN.
Click the “Continue” button if you wish to continue with the application. If you do not wish to
continue with the online application, click the “Exit Application” button.
Certification for Third Party Designee (TPD)
If a third party designee (TPD) is completing the online application on behalf of the taxpayer, the
taxpayer must authorize the third party to apply for and receive the EIN on his/her behalf,
according to the process below:
1. The taxpayer must sign a completed Form SS-4 (Application for Employer Identification Number), including the TPD section,
prior to the third party completing the online application, and a copy of the signed Form SS-4
must be retained in the third party's files.
2. The taxpayer must read and sign a statement that he/she understands that he/she is authorizing
the third party to apply for and receive the EIN on his/her behalf, and answer questions about
completion of the form. A copy of the signed statement must be retained in the third party's files.
3. The assigned EIN will be disclosed to the third party upon successful completion of the online application.
4. The taxpayer will receive a computer-generated notice from the IRS stating that the EIN was assigned.
Please read the following statement and check the appropriate choice.
Under penalties of perjury, I declare that I am an authorized TPD. The taxpayer has completed and signed
a Form SS-4, including the TPD Section and has read and signed a statement
authorizing me to apply for and receive an EIN on his/her behalf. I have retained copies of both documents
in my files.
Certification for Third Party Designee (TPD)
Yes, I agree to, and am in compliance with, the above statements.
No, I do not agree.
Summary of your information
Please review the information you are about to submit.
If any of the information below is incorrect, you will need to
start a new application.
Click the "Submit" button at the bottom of the page to receive your EIN.